Updated 23 May, 2018
• What types of personal data we collect and why we collect it.
• The rights you have, including how to access, update or delete your personal data.
• When and how we may share personal data with our partners
We strived to keep our privacy update as simple as possible, but please contact us anytime at [email protected] if you have any questions or want clarification.
(1) Processing of Data
If you make a purchase (i.e. a course or trip) from Snowminds ApS, you may have entered a number of personal data information, including but not limited to the following:
As a follow-up to your purchase, we may also collect the following information, if necessary:
In addition, our systems automatically collect the following information:
(2) Cookies Policy
1) Session cookies: Effectively, these record the electronic conversation that you have with the Snowminds ApS website and reminds the website where you were in that conversation. Session cookies are purely required for the website to function and are in no way used to identify your personal information.
2) Permanent cookies: Many sites apply permanent cookies. These store a few numbers on your hard drive, which are visible by looking in the cookies directory of your browser installation. They last for a long time and every time you visit the website you send a copy of them to Snowminds ApS, which allows us to identify you between visits. These permanent cookies are not essential for the functioning of the website but will greatly improve your website experience. We do not store any personal data in these cookies, just a unique number that identifies you to us.
(3) Use of Data
We take your personal data very seriously and use it to fulfill our contract agreements and deliver better customer service. Snowminds ApS only uses your your personal information to the extent necessary for our customer relationships. Specifically, the personal data we collect is used to expedite your purchase and fulfill our part of the deal. We may also use your personal data for the delivery of future products, assistance with a visa application, travel insurance, customer lists, invoices, marketing, customer surveys, newsletters, online blogs, online chat systems and internal statistics. All statistics and analysis will be created in an anonymized and aggregate format and therefore not contain any personally identifiable information.
Please Note: Snowminds ApS does not make any decisions based on automatic processing of personal data, including profiling. We therefore ask you to update us if there are any changes to your personal contact information so we can therefore ensure that your information is accurate. If you have created a personal profile with Snowminds ApS, we ask you to please make such updates through our online profile system. You will receive a personal secure link to your personal profile. It is your responsibility to protect this link in the same way as a personal password.
(1) Legal Basis for Data Use
Snowminds ApS processes your personal information on the following legal basis: (1) Explicit Consent of the Individual, (2) For fulfillment of a contract or purchase, (3) Compliance with all legal obligations, (4) Legitimate interest of the data controller, (5) The protection of an individual’s vital interest.
(2) Consent for Marketing Purposes
If you have ticked the box “Yes, I give my consent that you may contact me by e-mail newsletters or other means”, you should expect us to keep your email address and information about your previous purchases until it is no longer relevant. In practice, this means until you have told us that you no longer wish to receive emails from us.
You can ALWAYS withdraw your consent. To do so, click the “Unsubscribe” link at the bottom of our emails, or just contact us at [email protected]. Please indicate that you no longer wish to receive our newsletters and other offers and we will immediately remove you from our email lists.
(3) Consent for Snowminds Ski Club / Snowminds Ski Community
As part of our course packages, Snowminds ApS includes a renewable membership to Snowminds Ski Club, a community composed of current and former ski and snowboard instructors. Membership includes invitations to Snowminds events, activities and special opportunities, such as the annual Snowminds Reunion Event.
For these purposes, Snowminds ApS will keep your name, email, phone, ski school destination (from previous trips) and course completion year.
(4) Consent for sharing information with our corporate affiliates and change of control
Snowminds ApS (Business ID # DK34621950) is a member company and subsidiary of the Snowmondo Group ApS. As such, we may share your personal information with our corporate affiliates and if Snowminds ApS itself (or part of its business, including the Snowmondo Group) is sold or otherwise changes control, the owners would have access to your personal information for the uses set out above in Section II.
We always treat your personal data in a safe and confidential manner in accordance with applicable laws, including privacy regulation and data protection law. Your information will only be used for relevant purposes and will be deleted when that purpose is fulfilled or no longer relevant.
(1)Permission to Transfer Information Internally
Snowminds ApS also uses third party systems when necessary to delivery quality service. Specifically, we use third parties to process your payment information and for handling your purchases. As required by law, we have entered into data processing agreements with these companies, which are intended to guarantee that they comply with applicable regulations on the protection of your personal data.
(2) Permission to Transfer Information to External Partners
By making a purchase with Snowminds ApS, you consent that we may safely and securely disclose the personal information listed below to our partners to assist with the completion of your travel arrangements:
In practice, we may transfer your information to our external partners for the purpose of booking flights, buses and hotel accommodation, coordination with travel agents, among other services. In addition, this information is shared with our partners (ski schools, ski rentals, etc.) if you have been offered a job with one of our partners. The list of personal data points above is not exhaustive and may in some cases include other information when necessary to fulfill a contractual agreement.
(3) Transfer of Information Outside of the European Union
Due to the nature of our business, Snowminds ApS may need to work with external partners outside of the European Union in order to deliver our services. Without the posssibility to work with these external partners, we would not be able to fulfill our contractual agreements and offer the same opportunities abroad. In many cases, the data protection laws in countries outside of the EU are less rigid compared to current EU standards. Whenever possible, Snowminds ApS will transfer all information on the basis of the recommendations put forward by the European Commission. In such cases where it is not possible to fulfill the above recommendations, Snowminds ApS will transfer information in accordance with the governing data protection law Article 49, 1(b) due to the contract between you and Snowminds ApS (i.e. related to the purchase of a trip). It is therefore important that you understand that in some cases when your personal information is transferred to our partners outside of the European Union, your information will not have the same legal protections provided by EU countries.
You can ALWAYS contact us to find out what type of personal data is currently held by us. This can be done simply by contacting us at the following address:
Registration Number: DK34621950
Refshalevej 163 A
Floor 1, 1432 Copenhagen, Denmark
Telephone: +45 28 99 35 99
Email: [email protected]
If there are errors with any of your personal information, you can always ask to have this information corrected. You also have the right to receive all your personal information in a common format (i.e. data portability). In either case, whether you want to amend your information or receive your data in a common format, you are very welcome to write to us at [email protected]
If you no longer want us to use your personal data, or prefer that we limit the processing of your personal data, you can also send us a request to the above email address. Your information (except your email address, if you have given your consent for the receipt of newsletters or other offers) will be deleted as soon as possible and as permitted under national accounting laws (approximately 5 years in Denmark) unless you have consented otherwise.
If you wish to withdraw your consent to the processing of your e-mail address (so we can send you our newsletter and relevant offers), it can always be done easily by clicking the “Unsubscribe” link at the bottom of our emails.
If you wish to complain about the our company’s treatment of your personal data, you can contact:
Data Protection Agency
Phone: +45 33 19 32 00
Email: [email protected]